Music Council Job Descriptions
Secretary
Roles/Responsibilities:
- take minutes and keep notes throughout the meetings
- help organize and plan music events efficiently
- facilitate discussions on upcoming events
- keep track of planning for all events (schedule, who is doing what, when, where)
- keep track of ideas/suggestions presented in previous meetings
- attend every meeting
- assist the music department in any administrative duties
- answer any questions students may have regarding music events
Treasurer
Role: Having had at least one previous year of experience on Music Council, students are given the opportunity to apply for a position as treasurer. Two positions are available, Junior and Senior, and two students are usually chosen.
Responsibilities:
- attend to business end of Council
- assist with fundraising
- ticket sales distribution and collection
- provide general leadership
- organize and coordinate sales of music department merchandise (ie: sweaters)
Webmaster
Role: The Webmaster has an increased role from past years with the launch of the new website. With at least one past year of experience in Music Council, the webmaster role entails the success of trudeaumusic.com by updating, keeping it functional and working with publicity to promote the website. Students and parents are the primary target audience, and beginning in the 2014-2015 year, with the permission of students, pictures and videos to promote Trudeau Music can be published on the site, entertaining even more reason to visit. Goals for next year: continue updating, posting pictures, and allowing students to access permission forms, newsletters etc.
Responsibilities:
-Update the website on a weekly basis
-send teachers weekly updates about the website
-update Google Calendar with upcoming dates
-post pictures & videos of past events with permission
-ensure equal representation of all different Trudeau Music ensembles
Publicity/Communications
Role: Selected through applications submitted by previous members of the Music Council, the Publicity/Communications role entails promoting/generating interest for future Trudeau Music related activities or promotions (Music Concerts, Annual Potluck, Music Wear, etc.) for the duration of the school year.
Responsibilities:
- Innovate unique methods to promote Music related activities. Make everything “fun”!
- Collaborate with other Music Council members and include their input on promotional ideas.
- Updating the bulletin board outside the music room. The board can provide a valuable amount of information (upcoming dates, for example), as well as easily promote forthcoming events. Pictures can also be pinned up after each important event.
- Creating/designing flyers and posters to be placed all over the music hallway and uploaded as a JPEG file online.
- Provide weekly updates on the TV inside the music room (upcoming due dates, promotions, trivia, etc.), which includes sending out emails to all Music teachers to see what they need up on it. Publicity/Communications members must go in on Monday mornings to switch out old revisions and assign Music Council members to turn the TV at the beginning of every day.
- Use social networking (Facebook, Twitter, YouTube, etc.) as a vehicle to promote future events. Social media is both new and exciting and easily accessible by students and parents alike.
Expectations:
- Must attend all meetings
- Work diligently to update social media platforms/TV
- Be organized and plan out promotional ideas efficiently
- Respect and be open to ideas from both Council members and non-Council members
Secretary
Roles/Responsibilities:
- take minutes and keep notes throughout the meetings
- help organize and plan music events efficiently
- facilitate discussions on upcoming events
- keep track of planning for all events (schedule, who is doing what, when, where)
- keep track of ideas/suggestions presented in previous meetings
- attend every meeting
- assist the music department in any administrative duties
- answer any questions students may have regarding music events
Treasurer
Role: Having had at least one previous year of experience on Music Council, students are given the opportunity to apply for a position as treasurer. Two positions are available, Junior and Senior, and two students are usually chosen.
Responsibilities:
- attend to business end of Council
- assist with fundraising
- ticket sales distribution and collection
- provide general leadership
- organize and coordinate sales of music department merchandise (ie: sweaters)
Webmaster
Role: The Webmaster has an increased role from past years with the launch of the new website. With at least one past year of experience in Music Council, the webmaster role entails the success of trudeaumusic.com by updating, keeping it functional and working with publicity to promote the website. Students and parents are the primary target audience, and beginning in the 2014-2015 year, with the permission of students, pictures and videos to promote Trudeau Music can be published on the site, entertaining even more reason to visit. Goals for next year: continue updating, posting pictures, and allowing students to access permission forms, newsletters etc.
Responsibilities:
-Update the website on a weekly basis
-send teachers weekly updates about the website
-update Google Calendar with upcoming dates
-post pictures & videos of past events with permission
-ensure equal representation of all different Trudeau Music ensembles
Publicity/Communications
Role: Selected through applications submitted by previous members of the Music Council, the Publicity/Communications role entails promoting/generating interest for future Trudeau Music related activities or promotions (Music Concerts, Annual Potluck, Music Wear, etc.) for the duration of the school year.
Responsibilities:
- Innovate unique methods to promote Music related activities. Make everything “fun”!
- Collaborate with other Music Council members and include their input on promotional ideas.
- Updating the bulletin board outside the music room. The board can provide a valuable amount of information (upcoming dates, for example), as well as easily promote forthcoming events. Pictures can also be pinned up after each important event.
- Creating/designing flyers and posters to be placed all over the music hallway and uploaded as a JPEG file online.
- Provide weekly updates on the TV inside the music room (upcoming due dates, promotions, trivia, etc.), which includes sending out emails to all Music teachers to see what they need up on it. Publicity/Communications members must go in on Monday mornings to switch out old revisions and assign Music Council members to turn the TV at the beginning of every day.
- Use social networking (Facebook, Twitter, YouTube, etc.) as a vehicle to promote future events. Social media is both new and exciting and easily accessible by students and parents alike.
- Twitter: Constant tweets about upcoming events, music opportunities, dates (countdowns are fun!), reminders, links for videos, important changes, and hype the Trudeau Music community up for all upcoming socials or concerts. Tweets must be retweetable so they can be easily shared.
- Facebook: Same as for Twitter, except for uploading photo albums as well (which can be quite useful for updating the bulletin board!). Posts must have the option to be shared.
- YouTube: Produce videos and uploading them onto the official Trudeau Music page. Planning a video early is essential (Too early or too late is not a very good idea)! YouTube promo links can then be posted on both the Twitter feed and Facebook page so that it can be played on the TV during Repertoires.
Expectations:
- Must attend all meetings
- Work diligently to update social media platforms/TV
- Be organized and plan out promotional ideas efficiently
- Respect and be open to ideas from both Council members and non-Council members